Online Appointment Calendar

What is an online appointment calendar?

An online appointment calendar provides the ability for users to schedule meetings or appointments without the hassle of calling in only get an answering machine or to be put on hold.   With online appointment calendars, your customers can simply schedule an appointment over the internet  on their own time.  With TimeTrade, you can integrate an online appointment calendar into your own website to offer your customers a convenient 24/7 scheduling service with automated reminders.

Online Appointment Calendar Basics

You may have already used an online scheduling software to set an appointment to meet with a doctor, a tax preparer, or even to schedule a haircut. More and more businesses nowadays are utilizing this technology to improve efficiency as well as customer experience. For instance, many colleges offer online appointment calendars on their website for the arrangement of meetings between students and faculty as well. Scheduling an appointment through a company or organization’s online calendar is similar to booking a hotel or a dinner reservation online. Simply access the appointment calendar on the company or organization’s website and follow the prompts. By clicking on the “schedule a appointment” button, you will be taken to a pop up window where you can view the availability of your doctor, accountant, or plumber. All you will need to do is input or click on the date and time you wish to schedule your meeting. What’s more, TimeTrade’s online web scheduling software will automatically send out a confirmation email reminding your customers of their appointments.

Benefits of Using an Online Appointment Calendar

For users, the benefits of scheduling an appointment online are many. Living in today’s fast paced society often means that our days (and nights) will be filled with responsibilities that can’t be ignored.  There may be days where your customers or prospects will find it difficult to find the time call in to schedule an appointment with you, and the thought of being put on hold or sent to an automated menu dissuades them from even picking up the phone.  Online scheduling can help make it easier for your customers to meet with you. Some benefits of online scheduling include:
  • Convenience: schedule any time, 24/7 from your computer or smart phone
  • No time wasted “on-hold” waiting to speak with a customer service associate
  • Ability to schedule recurring availability quickly and easily

Online scheduling software often allows the user to fill out information forms online before attending the appointment, which can help you be better prepared for them before they even arrive.

Online Scheduling Software Benefits Businesses

Offering online appointment calendars on your website can streamline your scheduling system by automating the process of setting up appointments and sending out reminders while improving communication with your clients. Plus, the automated reminder emails that are sent out to your clients can help reduce the no-show rate. It also reduces the time spent on making calls for appointment reminders and rescheduling no-shows. Many businesses and organizations have been able to reduce their number of “no-shows” for appointments by using online scheduling software.

Another useful feature of scheduling software is that it is customizable. Your online calendar can be set with “padding” time to account for appointments that may run late. Online appointment calendars can be designed to accept recurring availability as well as appointments that are scheduled more than 365 days in advance. When offered, online appointment scheduling can improve interactions between you and your customers, giving your company a competitive edge!

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